Review Date: September 2017

Next Review Date: September 2018

 

COMPLAINTS POLICY

Scope & Principles

Free to Learn Ltd (Free2Learn) is committed to providing high quality services and welcomes suggestions and recommendations for improvement.

To support our commitment to improving the quality of the services we deliver we have adopted a complaints policy.

This document covers the procedures used to deal with complaints involving staff, external stakeholders, Free2Learn clients including apprentices and employers. Complaints that relate to internal matters involving staff or contractors will be subject to Free2Learn disciplinary or grievance procedures.

The principles on which our complaints procedure is based are:

  • We will always seek an informal resolution of complaints where possible;
  • Our procedure will be publicized and Free2Learn will promote open access to it;
  • All staff will receive information on this procedure during induction;
  • All staff and senior managers will adopt a solution focused approach in response to justified complaints;
  • All complaints will be subject to impartial review.

How to complain

If you wish to make a complaint about our services or your treatment by Free2Learn you can use this complaints policy.

At any stage of the complaints procedure you are entitled to seek support from any person unconnected with Free2Learn.

If you feel your complaint is serious you are entitled to proceed directly to Stage 2 of the procedure.

STAGE 1

The first stage of our procedure is to discuss the complaint with the member of staff concerned or the Regional Manager where applicable. This might be done verbally, by telephone or in writing but within one month of the action occurring. Free2Learn staff will attempt to resolve this issue immediately but if the matter requires further investigation or further information is needed we will get back to you within an agreed timescale, usually within five working days of receiving the complaint.

Free to Learn Ltd staff will seek to reach an informal and mutually agreeable solution to your complaint.

If you have been unable to reach a solution informally you may proceed to stage 2 of our procedure. 

STAGE 2

You should write (via post or e-mail) to the designated contact at Free to Learn Ltd (HR Manager), outlining the nature of your complaint and providing as much detail as possible.  This should be within one month of the action that gave rise to your complaint or within one month of completing Stage 1.

The HR Manager will respond within 10 working days, acknowledging your complaint. We aim to inform you of the outcome of your complaint within 4 weeks. This deadline may need to be extended in certain circumstances but you will be informed of this in writing.

During the investigation you will be provided with an opportunity to have a meeting to explain the circumstances of your complaint.

The complaint will be dealt with according to all the relevant Polices and Procedures. The relevant members of staff will be involved in the investigation.

STAGE 3

If you are not happy with the response provided by the HR Manager you are entitled to have your complaint reviewed by the Director of Free2Learn.

You will have the opportunity to meet with the Director of Free2Learn to discuss your complaint and will receive a final report and details of any proposed actions within an agreed timescale, usually within one month

If the Director is not available, one of other senior managers will conduct the review. You will be invited for a meeting to discuss the complaint and the outcome.

The decision of the Director or the senior manager performing the appeal will be final. 

Reporting

Details of all complaints together with outcome letters where applicable will be stored. Complaints are discussed during the management meetings in order to improve our services.

Contacts Details:

Free2Learn

263 Mare Street,
London, E8 3NS

Telephone: 0208 525 9420      

E-mail: info@free2learn.org.uk 

Signed: Gabriella Gherscovic

Position: Director