Review date: October 2017

Next review date: October 2018

HEALTH AND SAFETY POLICY

General Statement of Intent
Free2Learn will:

1. Provide an environment in which employees, learners and visitors can function without risk to their health or safety.
2. Ensure that Free2Learn is a safe place, and that the environment, facilities, equipment and substances are subject to safe systems of work to prevent risks to health or safety.
3. Provide and maintain an environment that is suitable with regard to facilities and arrangements to safeguard the occupational health requirements and welfare of employees and learners.
4. Provide an environment in which everyone can carry out their tasks without fear of intimidation, harassment, violence, or undue stress.
5. To identify the need for, and to provide, training, instruction, information and supervision to all employees and customers.
6. Provide a means of consultation on health and safety matters for all employees.
7. Promote personal responsibility and effort on the part of everyone to avoid and prevent health hazards and injuries to themselves and to others who may be affected by their acts or omissions, and to co-operate with Free2Learn to comply with its duties, requirements and statutory obligations.
8. Ensure that all those with responsibilities for managing equipment or premises, or supervising others, are aware that these responsibilities include health and safety requirements and the need to carry out risk assessments for all potentially hazardous activities.
9. Ensure that the principles of good health and safety management are applied to all activities undertaken by Free2Learn, including activities such as events, travel, and field trips.
10. Provide support on matters of occupational safety through the Free2Learn Facilities Department who will be responsible for advice to the organisation, for regular auditing, and who has the responsibility and authority for enforcement.
11. Monitor the health and safety performance of Free2Learn through regular reports to Management.
12. Appoint specialist employees to provide advice to Free2Learn within the realms of their expertise.
13. Make arrangements to act upon health and safety matters at all levels through Departmental meetings.

Responsibilities

The Director has overall and final responsibility for health and safety within the workplace and the Group Head of Security, Property & Facilities has day-to-day responsibility for ensuring that the policy is implemented.

All employees are responsible for implementing good health and safety practises to ensure, as far as is reasonably practicable, their own safety at work and that of colleagues. Employees are also responsible for reporting any identified health and safety issues to their line manager and the Facilities Department.
Employees must not intentionally or recklessly interfere with or misuse anything provided in the interests of health and safety in accordance with the terms of the Health and Safety at Work etc. Act 1974.

Arrangements

All centres hold an Accident Book and incidents are reported to the Facilities Department. The Facilities Department is responsible for reporting incidents to the HSE where necessary under the requirements of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013.

Display Screen Equipment
It is Free2Learn’s policy to ensure that all Display Screen Equipment and usage of it complies with the Health and Safety (Display Screen Equipment) Regulations 1992.

Electrical Safety
In accordance with the Electricity at Work Regulations 1989, it is Free2Learn’s policy to ensure that electrical installations and portable electrical appliances are routinely serviced by competent contractors.

Employee Stress
It is Free2Learn’s policy to make reasonable provision for employees’ welfare at work in accordance with the Health and Safety at Work etc. Act 1974. Line managers are responsible for monitoring employees’ work, and employees are encouraged to raise any issues of concern with their line manager/HR.

Fire Safety
In accordance with the Regulatory Reform (Fire Safety) Order 2005, it is Free2Learn’s policy to make appropriate fire safety provision for its centres, including the development of Personal Emergency Evacuation Plans where required.

First Aid
It is Free2Learn’s policy to make appropriate First Aid provision for its centres in accordance with the Health and Safety (First Aid) Regulations 1981.

Housekeeping
It is Free2Learn’s policy to ensure a good general standard of housekeeping for all its centres and take action to address any housekeeping issues, in accordance with the Management of Health and Safety at Work Regulations 1999.

Risk Assessment
In accordance with the Management of Health and Safety at Work Regulations 1999, it is Free2Learn’s policy to identify workplace risks to employees, learners and visitors by conducting a general risk assessment for each centre and follow up on any necessary actions.

Working Time Regulations
In accordance with the Working Time Regulations 1998, it is Free2Learn’s policy that no member of employees is expected to work more than 48 hours per week (including overtime) unless there are exceptional circumstances. Free2Learn is also committed to compliance with its other duties under these Regulations.

Signed: Gabriella Gherscovic Position: Director
Free to Learn
Tel: 0208 525 9430 – Extension: 1014